Privacy Policy

Google and Google Analytics: Use for website analysis and optimization, including IP analysis and opt-out options.

JotForm: For the creation and management of online forms, such as registration forms or surveys, the WTG Academy uses the Jotform service. Jotform is an external provider that enables us to securely collect and process user data.

Form data: All personal data that you enter in the Jotform forms provided by us (e.g. name, e-mail address, telephone number) is stored and processed on Jotform’s servers.

Usage data: In addition to the data entered, technical information such as IP addresses and timestamps may also be collected by Jotform in order to analyze and ensure the use of the forms.
The data collected via Jotform is processed on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR and for the fulfillment of contractual obligations in accordance with Art. 6 para. 1 lit. b GDPR.

Use of Dropbox and RushFile: The WTG Academy uses Dropbox and RushFile as cloud storage services to securely store and share documents, learning materials and other relevant files with authorized users. These services enable us to manage data centrally, store it securely and control access to files in a targeted manner.

File storage: Dropbox and RushFile store documents and files that may contain personal data, such as names, contact details, course information and other confidential information. This data is stored on the servers of the respective providers.

Usage data: Both services collect technical data such as IP addresses, device types, access times and activities within the platforms to ensure security and functionality and to analyze usage.

Security measures:
Encryption: Both Dropbox and RushFile encrypt all data both during transmission and storage. This protects the data from unauthorized access and ensures the confidentiality and integrity of the data.

Access controls: Access to files stored in Dropbox and RushFile is strictly controlled and limited to authorized employees and authorized users of the WTG Academy. Both platforms offer additional security measures such as two-factor authentication (2FA).

Regular backups: Both services perform regular backups of the stored data to prevent data loss and to be able to restore the data in the event of an emergency.

Legal basis for data processing:
The storage and processing of data in Dropbox and RushFile is based on legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR (efficient and secure management of data) and for the fulfillment of contractual obligations in accordance with Art. 6 para. 1 lit. b GDPR.

Zoom:
The WTG Academy uses Zoom for online meetings, webinars and virtual events. Zoom is an external service provider that enables us to conduct video conferences and other online events in which personal data is processed.

Data processed:
User data: When using Zoom, various personal data is processed, including name, e-mail address, profile picture, and, depending on the configuration, also telephone number and other contact data.

Meeting data: During the use of Zoom, further data may be collected, e.g. IP addresses, device information, duration and time of participation, chat messages as well as audio and video data.

Recordings: If meetings or webinars are recorded, this will only be done after prior information and, if necessary, consent of the participants. Recordings may include video, audio and chat histories.

The use of Zoom and the associated processing of personal data is based on legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR (ensuring communication and holding events) and, if applicable, on the consent of the participants in accordance with Art. 6 para. 1 lit. a GDPR.

Use of One.com and WordPress:
Web hosting and e-mail services:
The website www.wtg-academy.com is hosted by One.com, a provider of web hosting and email services and is operated with WordPress. As part of the provision of these services, personal data is processed to enable the operation of the website and e-mail communication.

Processed data:
Web hosting: One.com stores the content of the website as well as all data collected via the website, including information entered via contact forms or other interactions.
Email services: Emails sent to or received from WTG Academy are stored and processed on One.com’s servers.

Security measures:
Encryption: Data transmission between the website and users as well as e-mail communication is encrypted to ensure data security.
Access restrictions: Access to the servers and the data stored there is restricted to authorized One.com employees who are subject to strict security protocols.

Regular backups:
One.com creates regular backups of data to enable recovery in the event of data loss.
Legal basis for data processing: The data is processed on the basis of legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR to ensure the functionality and security of the website and email services.

BlinkLearning:
BlinkLearning processes various types of personal data, including:
User data: This includes names, email addresses, dates of birth and contact details.
Usage data: Information about the use of the platform, such as login times, content used and interactions with the learning materials.
Performance data: Grades, progress reports and other educational data collected in connection with course administration.

Purpose of data processing:
Provision of learning materials: The platform is used to enable access to digital learning content provided by schools and teachers.
Course management: Teachers use BlinkLearning to organize and manage courses, including monitoring students’ progress and assessing their performance.
Personalization of learning: The platform offers functions for adapting the learning process to the individual needs of students, which also requires the processing of personal data.

For every service:
Registration and implementation of language courses
Data collected:
Type of data: Name, address, email address, telephone number, payment information (e.g. credit card details), date of birth, course preferences.
Use and storage:
Use: This data is used to process the registration, to organize and run the course and to provide course materials to participants. Payment data is used to process fees.
Storage: The data is stored for the duration of the course and in accordance with statutory retention periods (e.g. for accounting purposes). The data will be deleted once these periods have expired.

Communication:
Data collected:
Type of data: E-mail address, telephone number, name, any specific communication content.
Use and storage:
Use: Data is used to communicate with participants in relation to course inquiries, administrative matters and support.
Storage: Communication data is stored for the period necessary to complete the communication and fulfill legal requirements.

Sending of newsletters:
Data collected:
Type of data: E-mail address, name.
Use and storage:
Use: This data is used to send regular newsletters with information about new courses, events and other relevant content.
Storage: The data is stored until consent is withdrawn or you unsubscribe from the newsletter.